When it comes to archiving documents, many companies face great difficulties, especially those dealing with large volumes of information and files per day, as in the accounting and financial sectors.
Do you need to clean the office and don’t know how to save files? We created this content to show how to organize documents, although it seems like a simple task, it requires specific care and how a safe place can facilitate the process.
Why Self-Storage For Document Archiving
Have you heard of baggage storage bangkok? Well, in short, it is a sector in which specialized companies rent physical spaces for individuals or companies to store their belongings for as long as necessary.
Self-storage is widely used in the most diverse segments, as it is a safe, inexpensive and versatile way to not only archive documents, but also to stock products and store goods, which is ideal for small offices or companies that do not have space available for storage.
How To Organize Documents In Self-Storage
Now that you understand how self-storage can be useful for archiving documents, we’ll show you some practices for optimizing file management and making better use of available space.
Optimize Physical Space
Luggage storage bangkok, basically, consists of a kind of shed in which you can store your objects. However, without an organizational strategy, which could solve your problems with document filing, it can become a new problem.
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One of the advantages of self-storage is that you can customize the location as you see fit, so consider installing shelves and using boxes (properly identified) to make the most of your space.
Know The Characteristics Of Each Document
After structuring your storage box, it is important to have a good document management system so that you can find the files when necessary, easily and quickly.
That said, know the characteristics of each document being processed in your office and have everything duly identified. What’s more, use technology to your advantage to further optimize the process.
Sort By Subject And Ascending Order
Even with the implementation of the Electronic Invoice and the benefits of digitizing files, it is still necessary to physically store documents for inspection purposes.
If an inspection agency requests information about a particular tax aspect, for example, and you are unable to submit it, your business may be fined and penalized.
